Ultimate corporate travel management guide

Corporate travel has become a new normal. In this ever changing world, nothing is stationary anymore, and that applies to businesses as well. Every single person wants to increase and expand their business all across the globe, and to do so, they are sending professionals on ventures to local and new places. 

There are many things that travelers need to know and pay attention to whilst traveling, however the most important remains the task of finding a perfect place for accommodation. Booking hotels that meet the requirements of the client and are of a certain standard can become quite a daunting experience, if not done carefully. However, trusted hotels like Treebo hotels, always make sure they provide the best experience to the guests which can be proved by their reviews. On Treebo, you can filter down hotels based on many options and select the best based on customer ratings. 

If you are traveling for business, or if your corporation is planning on sending you on one, then there are a few things that you should keep in mind. Given below is a complete guide to manage your corporate travel based on some of the most important factors:

Insurance

First things first, get yourself a nice, detailed and robust travel insurance. No one knows what is in store for you in a new country, if you would get accustomed to it real quick or the weather would suit you. And getting medical care in a foreign land can drain your wallet real quick. There are many insurance companies that offer pretty decent travel insurances and policies for business professionals like yourself. This is usually your corporate’s job, however, it never hurts to double check with them and keep all your documents and records updated.

Itinerary 

Planning your journey out, day by day, hour to hour, would be a professional and practical way to go about with your traveling. This would give you an opportunity to find some leisure time during, before and after work, thus making work much more fun. Moreover, it would also give you a schedule to follow, which would make all your activities and movements much more simpler and hassle free. 

Hotels

Find a decent place to stay based on the ratings and reviews left by the real customers online. This would give you the advantage to actually filter the good places from the bad. Yes, sometimes some of the reviews are bought and fake, but those can be detected and told apart from the originals. Moreover, choosing a place nearby to your office or institute of interest would be a better choice as you would be spending little to no money in traveling. 

You also should not compromise on any of the amenities that you believe are necessary for you during your stay, such as an office desk with multiple power outlet ports. Moreover, many hotels run special schemes and offers for corporate travelers, such as complimentary breakfast, loyalty points, special discounts, and group booking rebates. So make sure to utilize them by playing your cards right. 

Budget

It is advised to plan and set a budget before leaving. Keeping a track of your expenses would be a good idea to prevent you from overspending. New places can be alluring and this can trigger a massive shopping spree, leaving your bank account in debt. Therefore, always plan a budget before traveling and stick to it. Moreover, it would also help you differentiate on the expenses made for professional reasons, as you would have to declare them to get tax write-offs and exemptions. 

Payments

Choosing a mode of payments before moving is a good idea. These days, almost all credit and debit cards are acceptable all across the globe, so this should not be an issue. However, there are still places which do not recognise or accept cards or online payments as a mode of transactions. Therefore, it is advised that you carry some cash on you as well, just to save yourself of the trouble of finding a local ATM machine locally. 

Public transport

Using public transport for your movements around the city would be a better option. It would not only help you save some cash, but also give you an opportunity to explore the new area. Public transportations is better as it also helps to reduce the global pollution levels, as compared to private cars and taxis.  

Recreational spaces

Try to look out for places with relax zones and recreational spaces, either within the hotel premises, or some place nearby. This would be beneficial as it would give you some quality “me time” for yourself at the end of the day to relax yourself from the day’s work and hectic schedule. Additionally, this would also help you to concentrate more the next day, as it would help in calming your mind, body and soul.

Conclusion:

Corporate traveling has become a necessity in this ever evolving world. Full of competition, everyone wants to expand their business to infinity and beyond, and therefore, corporations are sending professionals on business tours. These travels have a few challenges of their own, which could be overcome easily if a few points are kept in mind. Planning the trip accordingly is one of the most important things, followed by other stuff. Traveling is now important and corporations are trying to make it as easy and comfortable as possible for their employees. 

FAQs

1. How to find the best deals on hotel booking? 

If you are looking for the best deals on hotels, you should check the websites of travel agencies. Many online travel agencies offer excellent deals on hotels. When you find a hotel that you like, you can book it online. You can also visit a travel agency in person and see what they have to offer. 

You can also try booking your hotel through an aggregator. An aggregator is a website that collects all the offers from different websites and displays them in one place so you can easily compare them.

2. What are the best destinations in the world for business trips? 

There are many different destinations around the world that offer a great business trip. The best destinations in the world for business trips are those that have a mix of culture, history, and outdoor activities.  

The best places to go on business trips are places with a lot of work, like New York City or London. New York City offers great restaurants, hotels, and opportunities to be inspired. London is also a great place for business trips because it has so many different options to choose from.