Usually for two reasons, customers file a PayPal Dispute on their orders:
1) Item Not Received (INR): The customer placed an order and paid for an item, but the merchant refused or was unable to fulfil the order.
2) Significantly Not As Described (SNAD): The consumer claims that the goods they received differs significantly from the merchant’s description.
PayPal will give you an email notification of the dispute if any of the above occurs. They’ll also file a complaint with PayPal’s Resolution Center, an exclusive communication channel where consumers and merchants can work out their differences.
You will have exactly 20 days to resolve the disagreement with your consumer. However, if you are unable to find an acceptable resolution, your customer may opt to escalate the issue to a Claim.
A claim is a request for PayPal’s intervention in the mediation process by someone who wants their money back. Before they elevate the PayPal issue to a claim, it’s usual procedure to handle it immediately with your consumer. And in this post, we’ll focus on the most important tools for resolving any Item Not Received PayPal Dispute quickly and easily. You’ll also discover how to successfully resolve a Claim in your favour.
The first thing you should know about PayPal Item Not Received complaints is that a large percentage of them are fraudulent.
Nowadays, online shoplifters are increasingly using PayPal disputes and chargebacks as a tool to perpetrate friendly fraud. That name is a misnomer, in my opinion, because there’s nothing friendly about contesting orders that were received in fine condition. However, such is the current state of internet commerce. As PayPal disputes continue to rise with each transaction, anticipating such risks will make a world of difference for your organisation.
The following are the necessary actions to win any unjustified Item Not Received PayPal dispute:
If a consumer filed an Item Not Received claim against you, PayPal would ask for documentation to prove otherwise. You will lose the lawsuit if you do not have such compelling evidence.
As a result, we recommend that you use tracking services while shipping your products. A bar code affixed to an order-in-transit is used by a tracking system. It assists handlers in obtaining precise information about the cargo, such as its origin and destination. This information will be published on the shipping company’s website and will serve as proof that the product arrived at its destination. This also allows the buyer and seller to immediately obtain essential, real-time information on the package’s whereabouts.
If you don’t have this information, you’ll lose the case. If you don’t have trackable evidence of delivery, PayPal will automatically side with the consumer. You should also submit the following strong proof in addition to order tracking information:
- A link to a tracking page that illustrates the order’s path from the moment it was placed in your store until it was delivered.
- The signature of the cardholder on the pick-up form. If it’s possible.
- A written contract or other proof that you provided the services/delivered the goods.
- A copy of the cardholder’s identity, if one is available.
- The title details supplied by the cardholder.
Order insurance protects you in the event that something goes wrong with your shipment. Consider yourself in the buyer’s position. Customers will hold you accountable for any damage or loss of orders in transit, even though merchants are not responsible for such difficulties. They purchased the item from you, and you must deliver it to them.
As a result, you must verify that the cargo is insured; after all, the buyer is responsible for shipping charges. Insuring your delivery will reduce the likelihood of a PayPal dispute due to a missing or damaged item. When such situations occur, the shipping business will pay you. They’ll refund you for the order’s value as well as the delivery costs, allowing you to replace your customer’s order.
That said, it’s critical that you correctly describe the product’s capabilities and benefits to users. Don’t deceive your customers; offer images of the goods in various proportions.
Finally, please keep in mind that when a consumer places an order, the next thing they want is to get it. Provide good customer service and address valid complaints as needed. Make sure you have a good return policy. Item Not Received PayPal Dispute is usually a problem for merchants that don’t have a well-written order fulfilment policy.
To appeal to the Item Not Received PayPal dispute, follow the procedures below:
- Go to the PayPal Resolution Center and log in.
- Select “View” from the “Action” drop-down menu next to your case.
- Enter all of the papers specified above (purchase tracking information, delivery confirmation, etc.) and click Send to respond to the buyer.
- You have ten days to react if your consumer escalated the issue to a claim. PayPal will analyse your case and make a decision after you’ve presented your strong proof.
Most claims are resolved within 10-14 days.
You should gain an added layer of Item Not Received protection with PayPal Dispute Automation, in addition to giving full, accurate descriptions of what you sell, adding tracking information to shipments, and displaying your return policy where buyers can see it.
This is why. Conflict automation improves your dispute resolution rate and allows you to reallocate your human and material resources where they are most needed. You also obtain an incredible amount of data on each transaction, allowing you to correctly forecast future sales and prevent payment fraud.